Receptionist and Junior Admin

Term: 3 to 6-month contract (Monday to Friday, 8:00 am - 5:00 pm)

COMPANY OVERVIEW

Viewpoint Group is a team of trusted custodians who oversee the affairs of a Calgary-based family office, which includes an investment management company and a private charitable foundation. Our core service is to manage capital responsibly and productively for clients and, as financial custodians, to serve the best long-term interests of society. We are also responsible for supporting the founder’s family in their social and philanthropic involvement. We strive for the highest level of professionalism in all our activities; we are long-term oriented and are principle-driven in our decision making.

We are thoughtful, empowered, and highly motivated. We aspire to have a positive, engaging experience with one another every day. We achieve excellence in our work by applying leading edge, evidence-based research to our strategies and processes. We celebrate and support one another, and we have fun.

THE ROLE

We are looking for a resourceful, enthusiastic, and self-assured individual to join our team as a receptionist. Reporting to the Executive Director and Controller, your role will involve supporting all team members with a variety of administrative tasks and acting as the face of our company as the receptionist. You will work closely with several members of the Viewpoint Team.

Our ideal candidate will have the following:

  • Evidence of self-awareness, curiosity, and a passion for continual personal and professional development;
  • A keen interest to act as an ambassador for Viewpoint and provide an exceptional experience for all personnel, both internal and external;
  • An interest in personal wellness and development;
  • A natural aptitude for being extremely organized, detail-oriented, and able to prioritize; and,
  • A desire to provide high-quality administrative support within a small but very busy office, and to work both independently and as part of a team.

KEY RESPONSIBILITIES

You will provide administrative support for individuals in the two key areas in our office - Viewpoint Family Office, and Viewpoint Investment Partners as follows:

  • General administrative support;
  • Document and data management, including editing and proofreading documents and blogs while maintaining consistency in all forms of communication, photocopying and scanning documents, and paper/electronic filing;
  • Assist Family Office and Viewpoint Investment Partners with administrative tasks as needed; and,
  • Assist with planning office team building activities.

- Perform general receptionist duties

  • Respond to public inquiries and phone calls;
  • Receive and route incoming courier/mail deliveries, readying outgoing mail/packages;
  • Manage and electronic filing of COVID-19 declarations from visitors;
  • Manage and order office supplies;
  • Manage kitchen supplies;
  • Send faxes;
  • Coordinate catering for in office meetings;
  • Manage set up of conference/video calls in the boardrooms and;
  • Ongoing kitchen, office, and boardroom maintenance.

Please send a cover letter explaining why this position interests you along with your resume to: Shereen Coward at scoward@viewpointgroup.ca.

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